BULLITT COUNTY PUBLIC LIBRARY

BOARD OF TRUSTEES

MEETING MINUTES

August 13, 2002

�� The Bullitt County Public Library Board of Trustees met Tuesday, August 13, 2002, at the Ridgway Memorial Library.� Those present were Brenda Roberts, Joyce Manning, Delorse Ashby, Pam Polston, Randy Matlow, Judy T. Jackson, and Nelda Moore.� Delorse Ashby called the meeting to order at 5:30 p.m.

�� The Minutes of the last meeting were read.� Joyce Manning made the motion to accept the minutes as written.� Brenda Roberts seconded the motion.� The motion carried.

�� The Treasurer's Report was given.� Pam Polston made the motion to accept the Treasurer's Report as given.� Joyce Manning seconded the motion.� The motion carried.� The Treasurer's Report will be filed for audit.�

�� Regional Director's Deport:

�� Nelda advised the Board of the upcoming Trustee's Dinner.� It will be held on Wednesday, September 11^th, at 6 p.m.� It was be located at the Nolan RECC building in Elizabethtown.� She hopes several of the Board members will be able to come.� More detailed information will be coming shortly.

�� Director's Report:

�� Mt. Washington's new building is 99% done.� We are having a few minor holdups, such as air conditioning units drainpipe must be rerouted out through the side of the building, instead routed into the drain in the building.� We still have some missing lights.� The circulation desk is not right. Some changes will have to be done to it.� The shelves in the front of the desk are not adjustable, and the distance between the fixed shelves need to be extended.� They put an electrical outlet right in the middle of the front part of the desk that will have to be removed.� Some of the window trim pieces are still missing.� Change orders will have to be done for these items.� Randy suggested that we have the next board meeting there, since the Board usually does their branch visits in the fall anyway.� Brenda Roberts made the motion to have the next Board meeting at the new Mt. Washington Library.� Pam Polston seconded the motion.� The motion carried.� Joyce Manning made the motion to let Randy okay the change orders if reasonable.� Brenda Roberts seconded the motion.� The motion carried.

�� A guest, Michelle Schulton, was present at the first part of the meeting.� She paints murals, and had given the board a quote of $3500. for the mural at Mt. Washington.� She feels like it would take her approximately 2 weeks to complete it.� Nelda advised there are several libraries that have done this.� Just doing the waterfall that the Board has originally requested would be $1650.� Ms. Schulton's quote included a more detail mural that extended over the entire window wall.� Brenda Roberts made the motion to accept the quote of $3500 for the complete mural.� Joyce Manning seconded the motion.� The motion carried.

�� We have ordered magnets, bags and note pads to be given away at the grand opening of the new building.� Randy advised that we may have to amend the budget later on, since the building project spread over two fiscal year's budgets.� He advised that we could do this when we are closer to the end of the project.�

�� Ridgway and Dorothea Stottman are scheduled to have new carpet put down next week.� The movers would like to move the Mt. Washington library at the same time, but we do not feel we will be ready for that.�

�� Randy advised the board that we are approaching the time for Lebanon Junction to begin its Friday hours.� Joyce Manning advised that Dorothea Stottman has approached her about being so busy on Thursday nights, and need more help.� Randy explained that we do have busy times and then we have less busy times.� He doesn't see the need to add staff there just yet.� This may be something to look at in the future.� Pam Polston made the motion to start opening Lebanon Junction Library on Fridays starting September 6^th, 2002.� Brenda Roberts seconded the motion.� The motion carried.

�� Randy attended a workshop that stressed the need of a separate Family Medical Leave Policy.� He handed out the board a suggested policy.� The board read and discussed the policy.� Joyce Manning made the motion to accept the policy as written.� Brenda Roberts seconded the motion.� The motion carried.

�� Randy handed out the Board an Internet and Computer User Policy.� The board read and discussed the policy.� We need to strike out the line about not using floppies in the computer, since Randy has been working on having one computer in the library safe to accept floppies.� He has been installing a product called "Go Back" that lets the computer return to its original settings when shut down.� Pam Polson made the motion to accept the Internet and Computer User Policy with the deleted line concerning floppy use.� Joyce Manning seconded the motion.� The motion carried.

�� We received a $7500 grant from KDLA on our wireless project.� Randy explained the importance of wireless to the board.� In Lebanon Junction, city hall has a tower, but for it is not tall enough.� We might be able to negotiate with them for the use with a taller tower.� Randy will check if some of the E-rate money will cover the cost.� Pam Polston made the motion to proceed with the wireless technology and start up fees for all four locations.� Joyce Manning seconded the motion.� The motion carried.

�� Our custodial person is still out on workman's comp.� Possibly will not be back until the first of September.� The staff is pitching in and helping keep the libraries neat.

�� Pam Polston made the motion to go into executive session at 6:48 p.m. to discuss a personnel problem as stated in KRS 61.810(6).� Brenda Roberts seconded the motion.�

�� At 7:11 p.m., Pam Polston made the motion to come out of executive session.� Brenda Roberts seconded.� The executive session was ended.� No action taken.

�� Joyce Manning made the motion to adjourn the meeting at 7:13 p.m.� Brenda Roberts seconded the motion.� The next meeting will be held on Tuesday, September 10^th, at 5:30 p.m. at the new Mt. Washington Library building.

Respectfully submitted,

Pam Polston�� Donald S. Cobb

Secretary�� President

Board of Trustees�� Board of Trustees

Bullitt County Public Library�� Bullitt County Public Library

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