BULLITT COUNTY PUBLIC LIBRARY

BOARD OF TRUSTEES

MEETING MINUTES

July 9, 2002

�� The Bullitt County Public Library Board of Trustees met Tuesday, July 9, 2002, at the Ridgway Memorial Library.� Those present were Judy T. Jackson, Delorse Ashby, Joyce Manning, Brenda Roberts, Pam Polston, and Donald Cobb.� Beverly Reeks was also present.� Donald Cobb called the meeting to order at 5:33 p.m.

�� The minutes of the last meeting were read.� Joyce Manning made the motion to accept the minutes as written.� Brenda Roberts seconded the motion.� The motion carried.

�� The Treasurer's Report was not ready.� Judy Jackson reported that this was the end of the fiscal year.� She did have a preliminarily report for the Board showing the spending for June, 2002.� Most line items were spent 100%. The check register for June was handed out.� No vote was taken.

�� Regional Director's Report:

�� Nelda Moore was not present at this meeting.

�� Director's Report:

�� Judy Jackson advised the Board that we had received the LSTA Technology Innovative Grant in the amount of $7,500.� Delorse Ashby made the motion to give Randy Matlow a $10,000 limit to proceed with the wireless system.� This limit is to include the $7,500 Technology Grant.� Pam Polston seconded the motion.� The motion carried.� Judy advised that she would be going to KDLA on Friday for a meeting concerning this grant.

�� The Mt. Washington construction is moving along nicely.� The gazebo is in place, the kitchen cabinets, office cabinets, and plumping has been installed.� The sliding window as been installed.� We are hoping to move in at the end of July or the first of August.� We need to start thinking about a grand opening date.� Judy and Randy feel that the actual "Grand Opening" should be a little later than the actual move in. �The board discussed this issue and agreed.� They are looking at possibly the second Sunday in September.� They will discuss this and decide at the next meeting.

�� Randy would like to see the Board do a bidding process in selling the old library building.� He feels the Board should set a minimum allowable bid, and have bidders start with that amount.� The minimum selling price would be the appraisal we received on the building.� Donald Cobb asked the Board if we would have to sell to the highest bidder.� The Board discussed this and decided that being a public indenity, we would have to take the highest bidder.� Mr. Cobb will contact Mt. Washington City Hall to see if they are still interested in the building.� Since we are not in a hurry to sale the building, the board will discuss this further at the next meeting.

�� It is time for Randy's evaluation this year.� Judy Jackson gave each of the Board members an evaluation form, and a stamped envelope.� The Board agreed to send Donald Cobb all the evaluations for compellation.� The Board will try to have this ready at the next meeting.

�� Randy and Belinda Bunnell, our outreach librarian, have decided to try for the LSTA Programming Grant.� The maximum award is $10,000, and the minimum award is $2,000.� They would like to have another poetry contest and possibly a short story contest.� They would also like to have writing workshops.� They would like to print a book of the winning writings.� This grant must be submitted by 7-31-02.� Delorse Ashby asked if this would be advertisted in the schools.�� Judy advised we try to get the word out by all possible sources.� Brenda Roberts made the motion to apply for the LSTA Programming Grant.� Delorse Ashby seconded the motion.

�� We have received a letter of intent from our auditors, DePrie and Atkinson.� Their quote for this next year's audit is $1,700.� Delorse Ashby made the motion to accept DePrie and Atkinson's quote for this year's audit.� Brenda Roberts seconded the motion.� The motion carried.

�� The carpet for Ridgway and Dorothea Stottman is scheduled for the week of August 19^th.� Both the libraries will be closed for the week.� Some staff will be needed to move shelving and furniture.� Some staff could go to an open branch and work, but we must monitor this to make sure that the branches do not get too many staff at one time.� The Board felt that Randy should decide who is needed where.� Judy advised that it is possible that some staff will have to come in Sunday afternoon to start getting ready for the move.�

�� Greg Barnes and Denise Murphy of KMC signs arrived at 6:10 p.m.� The last drawing of the proposed sign was passed out.� Mr. Barnes advised the Board on the difference of lasting quantity between limestone and granite.� Granite would last forever, where limestone is pourous and would deterierate.� They suggested that we go with the polished granite on the tope of the sign, and on the top of the brick pillars.� The lettering will be etched into the granite, and painted.� The body of the sign with the lettering would be an unpolished granite.� This would closely match the stone we are using in the building.� The sign would also have a round top, that would reflect the arch we had put over the windows.� Mr. Barnes felt like it would take 6 to 7 weeks to do.� The price of $3875 includes material, labor, cleanup, installation, freight, and a small of bottle of paint for the lettering.� Mr. Barnes advised that if we could let them know by the end of July, we would possibly have it by September.� Mr. Barnes and Ms. Murphy then left the meeting.

�� The Summer Reading Program is now over.� We had 35-40 people camping overnight.� They had irish music, and a hike.� The last program was held at Bernheim.� We had the Rainbow Puppets do a show.

�� We are looking at the first week of September to start opening Lebanon Junction on Fridays.� We have been working with Cindy Hartley on the scheduling needed to do this.

�� Our Custodial/Maintenance person, Bill Saltsman hurt himself unloading the transport tubs last week.� All the bran heads are helping out, but we may need to get a temporary replacement for him, if he needs to be off for a longer period of time.

�� Joyce Manning asked if anyone else is going to the any of the Trustee Workshops.� No one was able to .

�� The Board discussed the meeting with the sign people.� The Board really liked this last design, and they feel the price is good.� Delorse Ashby made the motion to accept this sign design presented from KMC tonight.� The construction will be unpolished granite in the center with polished granite on top of sign and caps.� The pillars will be of brick.� Brenda Roberts seconded the motion.� The motion carried.

�� Judy will e-mail Randy the design to get his opinion of it.

�� Delorse Ashby made the motion to adjourn the meeting.� Joyce Manning seconded the motion.� The meeting was adjourned at 7:08 p.m.�

�� The next meeting will be August 13^th, at 5:30 p.m. at Ridgway Memorial Library.

Respectfully submitted,

Pam Polston�� Donald S. Cobb

Secretary�� President

Board of Trustees�� Board of Trustees

Bullitt County Public Library�� Bullitt County Public Library

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