BULLITT COUNTY PUBLIC LIBRARY

BOARD OF TRUSTEES

MEETING MINUTES

May 14, 2002

�� The Bullitt County Public Library Board of Trustees met Tuesday, May 14, 2002, at the Ridgway Memorial Library.� Those present were Randy Matlow, Judy T. Jackson, Joyce Manning, Delorse Ashby, Donald Cobb, Pam Polston, and Brenda Roberts.� Donald Cobb called the meeting to order at 5:30 p.m.� Nelda Moore arrived at 6 p.m.

�� The minutes of the last meeting were read.� Brenda Roberts made the motion to accept the minutes as written.� Delorse Ashby seconded the motion.� The motion carried.

�� The Treasurer's Report and check register were given.� Pam Polston made the motion to accept the Treasurer's Report and check register as given.� Joyce Manning seconded the motion.� The Treasurer's Report and check register will be filed for audit.

�� Library Director's Report:

�� Randy advised the board that Nelda may have to vacate her office by the end of this fiscal year.� KDLA is looking into combining a couple of regional offices into one, and locate in Louisville.� Several counties in the Lincoln Trail Region did not like this and went to KDLA and talked to Jim Nelson.� Randy will keep the Board advised on this matter.

�� Randy went over the proposed budget for 2002-2003.� Three different payroll scenarios were given to the Board to discuss.� Pam Polston asked if it would be possible to change the raises to merit raises instead of across the board.� Donald Cobb asked how this affects the morale of the employees.� Pam Polston explained her experience with this.� Pam Polston asked how much of a raise did the Board give last year.� Joyce Manning stated 6%, for the last two years.� The Board asked Nelda her feelings about merit raises.� She explained that they are rarely done in libraries.� Libraries are a smaller community to keep things "private."� Also if salaries are not competitive, you have people leaving for better jobs and more training costs. The Board asked Nelda about expected revenue from the state this coming year.� Nelda stated that Jim Nelson's importance of order are for distribution of state money is: 1) state aid, 2) courier service.� Pam Polston made the motion to adopt the proposed budget including the 6% payroll increase, and the increased hours at Lebanon Junction.� Delorse Ashby seconded the motion.� The motion carried.

�� We have received another quote for the shelf moving for Ridgway and Dorothea Stottman Libraries when the replacing the carpet.� The estimate from the Hallett Moving Co. was more in our range.� The Hallett Moving Company also specializes in moving libraries.� They also gave us a quote for moving the Mt. Washington Library to the new location.� We would like to do the carpet replacement in August, after the summer reading program.� Joyce Manning made the motion to accept the quote from Hallett Moving Company and to move forward with the replacement of the carpet.� Brenda Roberts seconded the motion.� The motion carried.

�� The quote from Hallett to move Mt. Washington was $5280.� Pam Polston made the motion to accept the quote for moving Mt. Washington Library from Hallett Company.� Delorse Ashby seconded the motion.� The motion carried.

�� Randy gave a spreadsheet to the Board on the cost of the Mt. Washington project thus far.� We have not committed to signs, or landscaping, and need to add in the cost of the movers the Board just approved.� According to the sheet, we look like things are going to schedule.

�� We have had a quote on a sign that is free standing and perpendicular to the road.� The cost is almost $10,000.� The estimate from the second company is $3720.� The Board decided to do further checking into signs.� They feel that $10,000 is too much for a sign, and that the second ones size, 4 ft. by 12 ft., may be to big.� Randy will do more research.

�� Randy and Judy are starting to plan for the promotion of the grand opening of the Mt. Washington Library.� Judy had several catalogs and some pricing on promotional giveaways.� They asked the Board for their opinion.� The Board decided to let Randy and Judy pick the items for the giveaways.

�� Randy asked Brenda Roberts and Delorse Ashby if they had names for possible replacements for their next term.� Delorse Ashby submitted the name of Virginia Crook, 474 Chester Lane, Brooks, KY 40109 for her alternate.� Brenda Roberts submitted Kimberly Gathof, 372 Techumseh, Shepherdsville, KY 40165 for her alternate.� Joyce Manning made the motion to accept these names as alternates.� Pam Polston seconded the motion.� These names will be submitted to Jim Nelson.

�� Randy is still investigating wireless service for the libraries.� There are two possible tower locations, one at Belmont and one at Clermont, that would work.� We have received one application of usage from one tower owner.� Randy has passed this on to our Internet provider.

�� We have trial database up on our web site.� It's called Learning Express, and patrons will be able to take practice tests for such things as the postal exam, ACT, SAT, EMS, and etc.� The database cost $1400 a year and we are going to subscribe to it for the next fiscal year.�

�� Lebanon Junction received roof and gutter damage during the hailstorm a few weeks ago.� We have already contacted our insurance company and have received a check for $2489.16 to have the roof replaced.� Gutters will not be able to be replaced on the side next to the old hotel, due to the buildings being so close.� We have one quote from All About Roofing on the cost of repairs.� Brenda Roberts made the motion to accept the quote from All About Roofing for the replacement of the roof and gutters at Lebanon Junction Library.� Delorse Ashby seconded the motion.� The motion carried.

�� Regional Director's Report:

�� Nelda passed out the newest copy of the "Newsletter" along with this months Lincoln Trail Regional newsletter.�

�� Donald Cobb asked if the Board had any old or new business.� They did not.

�� Joyce Manning made the motion to adjourn the meeting.� Brenda Roberts seconded the motion.� The Meeting was adjourned at 7:00 p.m.

�� The next meeting will be June 11, 2002, at 5:30 p.m. at the Ridgway Memorial Library.

Respectfully submitted,

Pam Polston�� Donald S. Cobb

Secretary�� President

Board of Trustees�� Board of Trustees

Bullitt County Public Library� �� Bullitt County Public Library

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