BULLITT COUNTY PUBLIC LIBRARY

BOARD OF TRUSTEES

MEETING MINUTES

April 9, 2002

�� The Bullitt County Public Library Board of Trustees met Tuesday, April 9, 2002, at the Ridgway Memorial Library.� Those present were Randy Matlow, Brenda Roberts, Nelda Moore, Delorse Ashby, Joyce Manning, Pam Polston, and Donald Cobb.� Donald Cobb called the meeting to order at 5:30 p.m.

�� The minutes of the last meeting were read.� Brenda Roberts made the motion to accept the minutes as written.� Delorse Ashby seconded the motion.� The motion carried.

�� The Treasurer's Report was given. Randy advised the Board that our first reimbursement from Colt has been received to bring our total revenue to $1,216,327.35.� We have also gone over our goal on tax revenue.� Donald asked why on the expense side, we were at 107% of the Interlibrary Loan Expense.� Randy advised that the Kentucky Virtual Library database is the bulk of our interlibrary loan expense.�� The personnel budget is on schedule,� Also included was the check register for March.� Joyce Manning made the motion to accept the Treasurer's Report as given.� Pam Polston seconded the motion.� The Treasurer's Report will be filed for audit.

�� Regional Director's Report:

�� Nelda advised the Board that our Book Grant would be approximately $4,000 this year.� This will also be the last year for this grant.� Donald Cobb asked why this grant would not be available any longer.� Nelda advised that Kentucky is one of the few states that uses federal money for book grants, since state funds are gone.� The state librarian would like to have more innovative uses for the money.� The state may even turn the remaining money into competitive grants.

�� Nelda advised that Lincoln Trail holds a Director's Retreat every other year.� They just held one in March of this year at Lake Cumberland, and Randy attended.

�� Director's Report:

�� Randy passed out a copy of the existing bylaws for the Board, along with proposed revisions.� The first revised copy suggests the sections in brackets be replaced with the bold print.� The second revised copy has these revisions made.� The Board decided to change the wording under Article V/ Duties of Officers/Treasurer/Item d, from "Prepare an annual report for presentation" to "Assures that an annual report for presentation". Delorse made a motion to accept the revised bylaw's.� Brenda Roberts seconded the motion.� The motion carried.

�� Randy passed out a proposed budget.� This is basically the same one that was passed out in March, with a few changes.� Furniture and fixtures increased to $120,000.� This is due to the fact the carpet replacement for Ridgway and Dorothea Stottman may be in the next fiscal budget, and may run $60,000.� Personnel shows a 4 to 6 percent possible increase with possibility adding extra hours to Lebanon Junction Library.� Health care may increase as much as 7 percent.� We will possibility work on getting all the branches open on Wednesdays over the next few years.� Randy passed out the salary breakdowns for 4%, 5% and 6% increases. Donald asked if we were going to go wireless this year.� Randy is hoping to, and is working on it.

�� We are anticipating Mt. Washington's opening in early August.� We are waiting for the corner stone.� The wrong ones were received, and since the company is working on stones for the Pentagon, our order was pushed back.� We hope to receive our stone soon.

�� Central Business Group has sent nice boards showing the materials, and furniture for the Mt. Washington Library.� The shelving is ready to ship, so they have been referred to the architects for dates of possible delivery.

�� We have spoken to three sign companies to get bids on Mt. Washington sign.� We would like for the sign to be perpendicular to the street so that it will be visible from both directions.� We also are thinking of having a sign board as part of it to advertise upcoming events at the library.� We also would like to have it lit in some manner.

�� Donald stated that he has been hearing positive comments about the roof we selected.� People are positive about the looks as a whole.

�� We were looking for another appraiser for the old Mt. Washington library building.� Another appraisal would cost between $1500 and $2000.� Randy spoke with someone that gave us the following suggestions:� The building should be valued at between $60 and $70 per square foot; Suggested we increase this value by 20%.� This is close to the first appraisal we received.� Randy asked the Board if we need a new appraisal since the information he was given looks to be the same.� The board agreed not to get another appraisal.� It was suggested that we request bids to start at a price the board agrees on.� The Board will discuss this further in a future meeting.� Randy has also spoke with company that moves libraries that will come give us an estimate on moving Mt. Washington Library.� Randy will report on this later.

�� Randy advised the Board he had received an estimate for the carpet laying at Ridgway and Dorothea Stottman.� The cost is higher than expected.� He has also talked to another company that own their own equipment.� Hopefully they will be cheaper.� Nelda advised that Grayson County used jail labor.� The books were stored in an 18-wheeler and came off the truck backwards.� Another option would be to rent a lot of book trucks, unload shelves, and break down shelves and move them.� Randy will keep the Board updated on this matter.

�� This will be Belinda Bunnell's first year to plan, create, and to the Summer Reading Program.� We will do another overnight camping trip in the Jefferson Memorial Forest, and have a puppet show with Irish music for entertainment.�� This year's theme is "Celebrate Books".

�� We were closed Easter Sunday.� Randy asked the Board if this would be a paid day off, or non-paid.� Delorse Ashby made the motion to close the library on every Easter Sunday and the scheduled employees may make up these hours, or take vacation time for it.� Brenda Roberts seconded the motion.

�� Randy advised the Board that we had in the past, bid out our insurance coverage, and our interest on our bank accounts.� He asked if the Board would want to do either this year.� The Board discussed getting bids on the insurance, and decided not to this year.� They decided that if the insurance company we now have were to increase the premium, we would consider doing this.� Joyce Manning made a motion to get bids from Bullitt County banks on the interest.� Delorse Ashby seconded the motion.� The motion carried.� Randy stated that the forms used last time listing specifications would be used.

�� Donald Cobb asked if anyone had any new business.� No new business was brought up.

�� Brenda Roberts made the motion to adjourn the meeting.� Delorse Ashby seconded the motion.� The motion carried.� The meeting was adjourned at 6:35 p.m.

�� The next meeting will be May 14^th, at Ridgway Memorial Library.

Respectfully submitted,

Pam Polston�� Donald Cobb

Secretary�� President

Board of Trustees�� Board of Trustees

Bullitt County Public Library�� Bullitt County Public Library

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