BULLITT COUNTY PUBLIC LIBRARY

BOARD OF TRUSTEES

MEETING MINUTES

March 12, 2002

The Bullitt County Public Library Board of Trustees met Tuesday, March 12, 2002, at the Mt. Washington Branch Library. Those present were Joyce Manning, Delorse Ashby, Pam Polston, Randy Matlow, and Judy T. Jackson. Beverly Reeks was a guest. Delorse Ashby called the meeting to order at 5:35 p.m.

The minutes of the last meeting were read. Joyce Manning made the motion to accept the minutes as written. Delorse Ashby seconded the motion. The motion carried.

The treasurer�s report was given. Joyce Manning made the motion to accept the treasurer�s report as given. Pam Polston seconded the motion. The treasurer�s report will be filed for audit.

Regional Director�s Report:

Nelda Moore was not present, but, had mailed handouts for the Board.

Library Director�s Report:

Randy gave a progress report on the Mt. Washington building. The roof has been shipped, but not received. They are also waiting on the stone. The ones received were the wrong ones. The contractors said they might start the brick without the these stones. The outside lighting has been put up by L G & E. The bond financing has been closed. We are in the progress of asking for a reimbursement from the bond in the amount of $289,000. We are suppose to be getting more information concerning the financial handling of the bond. Beverly Reeks stated she had been getting a lot of interest in the new building. She has been told that judging from prior experience, usage will double or triple when the new building opens.

We need to start thinking about an exterior sign for the new building. Randy asked the Board if it would be okay to start checking into this. The Board agreed. He also suggested we hire commercial movers to do the moving. We also need to encourage patrons to check out more books.

We also need to start thinking about selling the present building. We might have a "silent" auction, starting at the appraisal figure. Randy asked if the Board would want to get another appraisal before the auction. The board agreed. Pam Polston made a motion to get another appraisal. Joyce Manning seconded the motion. The motion carried.

All payments for the new building must be made out of the Sinking Fund. Pam Polston made the motion to add the Board President�s name as an approved signature on the Sinking Fund Account. Joyce Manning seconded the motion. The motion carried.

Randy passed out his yearly statistics for 2000-01 for the state-wide Kentucky libraries. He went over a little with the Board, pointing out Bullitt�s place in the different categories. Our circulation figures are a little low, but that�s probably due to being located so close to Jefferson County Library.

A very preliminary budget for next year was handed out. There had been a question brought up earlier about adding hours to the Lebanon Junction Branch library. Randy pulled out several statistics showing breakdowns for percentages of patrons, circulation, and etc. for all the libraries. Randy�s opinion gathered from these statistics is that Ridgway would be the one that needs the additional hours. He is not advocating this at this time, though. Pam Polston asked if we could poll the patrons to see what hours would be better than the current hours at Lebanon Junction. Delorse Ashby asked if we would have to add hours at Mt. Washington Branch. We will have to address this after we move into the new building. We have also put more money in Lebanon Junction�s budget in the past to try to boost their collection appeal. We are in the process of talking with Mary Yocum, the branch supervisor about rotating more material to them instead of buying them books.

Delorse Ashby asked if we will have to add staff to the Mt. Washington Branch because of the new building. This is a possibility.

Joyce Manning asked what the "next construction project" may be. The next project would probably be expanding Ridgway, or possibility buy ground in Lebanon Junction for a future new building there. Joyce Manning asked about the blacktopping at Dorothea Stottman. When we checked before, we were going to have to get a variety of permits, and with the Mt. Washington project, just haven�t moved forward with this. We will plan to get back into checking about this.

We have received quotes for the carpeting for Ridgway and Dorothea Stottman Library. We are waiting for quotes for the shelf moving. When we get that piece of the equation, we can move forward with this project.

Randy gave the Board an update on us going wireless. He is waiting for the load factors of the antenna equipment. We need this information before we can find out if we can use the tower we want to. We will have to have a tower at Mt. Washington Library, a small one at Dorothea Stottman Library, and one at Lebanon Junction.

Joyce Manning made the motion to adjourn. Pam Polston seconded the motion. The meeting was adjourned at 6:40 p.m.

The next meeting will be April 9^th, at 5:30 p.m. at the Ridgway Memorial Library.

Respectfully submitted,

Pam Polston Donald S. Cobb

Secretary President

Board of Trustees Board of Trustees

Bullitt County Public Library Bullitt County Public Library