BULLITT COUNTY PUBLIC LIBRARY

BOARD OF TRUSTEES

MEETING MINUTES

February 11, 2003

�� The Bullitt County Public Library Board of Trustees met Tuesday, February 11, 2003, at the Ridgway Memorial Library in Shepherdsville.� Those present were Pam Polston, Joyce Manning, Dolorse Ashby, Brenda Roberts, Donald Cobb, Randy Matlow, and Judy T. Jackson.� Donald Cobb called the meeting to order at 5:33 p.m.

�� The minutes of the last meeting were read.� Dolorse Ashby made the motion to accept the minutes as written.� Brenda Roberts seconded the motion.� The motion carried.

�� The Treasurer's Report was given.� Joyce Manning made the motion to accept the Treasurer's Report as given.� Pam Polston seconded the motion.� The motion carried.� The Treasurer's Report will be filed for audit.

�� Regional Director's Report::

�� Due to personal reasons, Nelda Moore was unable to attend this meeting.

�� Library Director's Report:

�� Randy advised the board that John Spainhour had been planning to attend the meeting to discuss the Craik Trust.� Since he did not make it, we will try at another meeting.� Randy passed out the latest statement from the trust..

�� Randy passed out a print out list of people that have outstanding fines in the system of over $100.� Do we continue to ignore this problem or do we need to do something about it.� Some libraries turn this kind of thing over to the county attorney and sometimes to a collection agency.� We have not had any luck with the county attorney.� Mr. Cobb was more interested in how to prevent this from happening.� We have done a mass mailing in the past to these types of people asking for restitution.� The Board felt we should try this again.

�� The old Mt. Washington library building has been sold and transferred.� If the buyer forfeits a payment, we could claim the building back, and resell it.

�� We have been looking at future budget ideas:

� We would like to start intergrading more hours into the branches.� We could possibly start with Wednesdays.� We could also do extending hours on the days the branches do not open until Noon.� If we do Wednesdays, we will probably need to hire two to three new people for scheduling.� We would probably need to do just one branch at a time.� We would have to consider how to schedule the branch heads.� Now they all work at Ridgway every other week.� We feel it is important for them to be at Ridgway this one day.�

We would like to expand the Outreach position by adding a part time employee to help do extra programming.� This person would be an assistant to the outreach person, and be able to do after hours or afternoon programming.� Further down the road, we may even look at having two part time people.� Donald Cobb suggested using a volunteer, but we feel this would not be good.� We would need someone that could be depended on.

Adding an Custodial Assistant has already been approved by the Board, but our custodial/maintenance person doesn't feel it is needed yet.� We are thinking of going to a twice a week delivery system, but he doesn't feel this would be a problem for him.� We still feel like we will get the money in for a "just in case" scenario.�

�� We are still not sure how to project revenue for this next year.� We feel like we need to have at least 50 percent of our needed revenue by the middle of the budget period. �We will have more details in the following months.

�� We are having a creative writing contest.� The short story deadline is April 12, 2003. There are a couple of creative workshops scheduled.

�� In the past, we have bid out our property insurance, workman's comp insurance, and our bank interest.� We haven't bid the insurance for several years.� After discussing these items, the Board agreed to bid out the bank interest this year, but not the insurance.� Brenda Roberts made the motion to ask for bids for bank interest.� Dolorse Ashby seconded the motion.� The motion carried.

�� Randy had been working on having all the public computers accept floppy disk for saving and downloading files.� He has been putting the software program "GO BACK" on these computers.� This program makes the computer go back to its original settings when rebooted.

�� AARP is doing taxes again this year at the libraries.� They are at DSL on Tuesdays, and Mt. Washington on Thursdays.� This has become a very popular program.� They do primarily senior citizens and low income families, but will not turn others down if time permits.

�� We did the survey on format usage at all the library locations.� Randy has not received all the surveys back yet.� These figures will help in making decisions on budget spending for next year.� Randy will bring the final figures to the next board meeting.

�� There have been no new developments on our wireless project.� We hope to have news by the next meeting.

�� Brenda Roberts made the motion to adjourn the meeting.� Dolorse Ashby seconded the motion.� The meeting was adjourned at 6:30 p.m.

�� The next meeting will be Tuesday, March 11, 2003, at 5:30 p.m. at the Ridgway Memorial Library.�

Respectfully submitted,

Pam Polston�� Donald S. Cobb

Secretary�� President

Board of Trustees�� Board of Trustees

Bullitt County Public Library�� Bullitt County Public Library