BULLITT COUNTY PUBLIC LIBRARY

BOARD OF TRUSTEES

MEETING MINUTES

February 12, 2002

The Bullitt County Public Library Board of Trustees met at 5:30 p.m. on Tuesday, February 12, 2002, at the Lebanon Junction Branch. Those present were Donald Cobb, Randy Matlow, Brenda Roberts, Delores Ashby, Joyce Manning, Nelda Moore, and Pam Polston. Beverly Reeks was a guest. Donald Cobb called the meeting to order at 5:30 p.m.

The minutes of the last meeting were read. Joyce Manning made the motion to accept the minutes as written. Delores Ashby seconded the motion. The motion carried.

The treasurer�s report was given. We have started spending money on the Mt. Washington project. The question was asked if we get billed in stages? After the architect certifies that things are done, then yes, we are billed for those things. Delores Ashby made the motion to accept the treasurer�s report as given. Pam Polston seconded the motion. The motion carried.

Regional Director�s Report:

Nelda Moore states that if looks as if we may receive a book grant of $48,00, but we should wait until we receive the money before budgeting it. Also, calendars were sent to all trustees, did they receive them? Nelda congratulated Randy and Belinda Bunnell on the poetry contest winners book. Randy commented on their being a large turn out on the night of awards and the author, Belinda, or the judge read the poems to the group.

Director�s Report:

Randy pointed out that the terms of both Delorse Ashby and Brenda Roberts expire in June. He recommended that they decide if they want to continue to serve by the April meeting. If they do not wich to, then they will need to submit names of two people to replace them.

Randy also talked of the need to setup a "Sinking Fund" account for the COLT loan that we will be closing on 2-13-02. The process will be that they will keep the money, we request money to pay a bill and they pay it. The official interest rate will be set at the closing on the 13^th and our payments will be either monthly or quarterly. The motion was made by Joyce Manning to set up the Sinking Fund account to pay on the loan. Delorse Ashby seconded the motion. The motion carried.

Judy Jackson had to stop payment on a couple of checks, due to an employee losing their paycheck. When she has called the bank to do this, they state she is not authorized to. A motion was made by Delorse Ashby that the Assistant Director/Bookkeeper has the uthority to stop payment on checks, and get information on the accounts as needed from the bank. Brenda Roberts seconded the motion. The motion carried.

Randy has seen a lot of carpet samples. The carpet for Dorothea Stottman has been approved, and we are still waiting for a complete estimate for Ridgway. Shelving will have to be moved and we don�t have a final cost yet. After we have access to the COLT money, we will try to schedule in the Dorothea Stottman Branch carpeting. We will need to spend somewhere around $40,000 to $50,000 to remove the old carpet, move shelves, and install the new carpet. At the next board meeting, Randy will report on the total cost.

Randy would like for the library to obtain a credit card from Lowe�s so that we may obtain necessary items at a cheaper price than we may currently be paying. Joyce Manning made the motion that we obtain a Lowe�s credit card and that Randy Matlow, Judy Jackson, and the Custodial Maintenance person will be able to use it. Brenda Roberts seconded the motion. The motion carried.

Randy advised that the library received a letter from the Bank of Louisville stating that the library was named in a will of one of its patrons. The money is currently in a Trust Fund and may take several years to be dispersed. The person, Mrs. Susan S. Craik, sister of Mrs. Everett Hackett of the Cedar Grove area specified that the money be used towards Genealogy books. There is no time frame on spending the money. This will was drawn up in the 1980�s.

Randy also reported on the results of an inquiry into Anthem Blue Cross Blue Shield. Last year the Bullitt County Library Board signed a proxy card that was sent to us because Randy is the Chairman of the Library Association Insurance Committee. In effect, we signed a card for the whole state. People have been calling wanting to know where their money is. Randy spoke with a contact from Peal and Holland. Last year BC/BS was terminating statewide, and stating the library association was not active enough. If there were a break in the contract then they would not have to pay money out. The library association merged with KACo and now BC/BS states they do not have to pay anything because things changed. The money involved totals $1.1 million. KACo is deciding whether or not to file a class action lawsuit. If so, it still needs to be worked out who would get the money, because KACo did not put any money into it. Randy is in contact with the President of the Public Library Section and Greg Carlton, the representative for Peel and Holland who seems to be looking out for us. He will keep us informed.

Pam Polston asked about the possibility of increasing the hours at the Lebanon Junction Branch. Randy stated that ultimately the goal is to have all of the libraries open on Wednesdays and then 6 days a week. In order to do this we will need to look at the budget and add to it. He also pointed out that Lebanon Junction�s hours have increased and Nelda asked if we had seen an increase in the usage. Randy stated usage remained about 4-6% of the system totals.

Delorse Ashby made the motion to adjourn. Brenda Roberts seconded the motion. The motion carried. The meeting was adjourned at 6:20 p.m.

The next meeting will be March 12, 2002 at 5:30 p.m. at the Mt. Washington Library.

Respectfully submitted,

Pam Polston Donald S. Cobb

Secretary President

Board of Trustees Board of Trustees

Bullitt County Public Library Bullitt County Public Library