BULLITT COUNTY PUBLIC LIBRARY
BOARD OF TRUSTEES
MEETING MINUTES
October 8, 2002
����������� The Bullitt County Public Library Board of Trustees met Tuesday, October 8, 2002, at Dorothea Stottman Library in Hillview.� Those present were Joyce Manning, Pam Polston, Donald Cobb, Randy Matlow, Judy T. Jackson, Dolorse Ashby, and Brenda Roberts.� Donald Cobb called the meeting to order at 5:31 p.m.
����������� The Minutes of the last meeting were read.� Brenda Roberts made the motion to accept the minutes as written.� Dolorse Ashby seconded the motion.� The motion carried.
����������� The Treasurer's Report was given.� Joyce Manning made the motion to accept the Treasurer's Report as given.� Pam Polston seconded the motion.� The Treasurer's Report will be filed for audit.
����������� Regional
Director's Report:
����������� No regional director's report was given.
����������� Library
Director's Report:
����������� The Open House for the new Mt. Washington Library went very well.� Everyone seemed to appreciate the new building.� We still do not have the occupancy permit.� We still need one more inspection to be done.� The project is almost at the end.� We need to start thinking about selling the old building.� We need to do some work to it first.� Our custodial person is back at work, and will be able to help get the building ready.� Randy asked the Board how they want to go about selling the building.� Should be hire a realtor, and do it ourselves.� The Board felt that we could first try selling it ourselves.� They would like to set a starting bid amount.� We need to put some paint on the walls where the water came through, and dismantle the shelving and possibly sell the surplus.� Donald Cobb thought we should offer the surplus to the staff for free or make a donation for it.� The Board agreed.� According to the appraisal, the building has a value of $154,000 to $191,000.� Dolorse Ashby made the motion to set the base bid at $160,000, and to give Randy permission to get the building ready for selling, and to check with our attorney about the proper bid wording.� Brenda Roberts seconded the motion.� The motion carried.� Dolorse Ashby made the motion to start the bids November 15th and close it December 6th, with opening of the bids at the December 10th regular board meeting.� Brenda Roberts seconded the motion.� The motion carried.�
����������� We would like to have our annual staff development day on Wednesday, December 4th.� Randy would like to address legal and safety issues.� There have been changes in the Federal law due to the terrorist attacks,� that the staff need to be aware of.� Pam Polston made the motion to allow the libraries to close on Wednesday, December 4th for staff development day.� Joyce Manning seconded the motion.� Randy advised that the first half of the day may be at Ridgway, then move to the new Mt. Washington Library for the second half.
����������� The Technology Grant period is almost over.� We have met the requirements of the grant.� We have been given a 99 year lease for $1 from Nick Simon of Publisher's Printing for three acres on the big level to put a tower on .� Randy passed out a new set of stats on the charges.�
����������� The Poetry Grant money has not been passed by the state budget yet, but the state has said to go ahead with the spending.� Randy advised that this was a project we had planned to do anyway, so even if we don't receive the grant money, we will go ahead with the project.
����������� Randy passed out the circulation stats for 2001-02.� There is not a lot of difference in the percentages from last year's figures.
����������� Our custodial maintenance man will be back to work on Monday.� We have really missed him.
����������� Donald Cobb asked if we had heard anything about the problem we are having with the gutters at Mt. Washington.� Randy advised that he hasn't heard yet.� We might have to do a change order on the book return slot on the circulation desk.�
����������� Brenda Roberts made the motion to have the November meeting at the Lebanon Junction Library.� Pam Polston seconded.� The motion carried.
����������� Joyce Manning made the motion to adjourn the meeting.� Pam Polston seconded the motion.� The motion carried.� The meeting was adjourned at 6:30 p.m.
Respectfully submitted,
Pam Polston�������������������������������������������������������������������������� Donald S. Cobb
Secretary������������������������������������������������������������������������������� President
Board of Trustees������������������������������������������������������������������ Board of Trustees
Bullitt County Public Library��������������������������������������������������� Bullitt County Public Library