March 11, 2003




The Bullitt County Public Library Board of Trustees met Tuesday, March 11, 2003, at the Ridgway Memorial Library in Shepherdsville.  Those present were Pam Polston, Joyce Manning, Dolorse Ashby, Donald Cobb, Randy Matlow, Judy T. Jackson.  Two guest were also present, John Spainhour and Thomas Givhan.  Donald Cobb called the meeting to order at 5:30 p.m.

            The minutes of the last meeting were read.  Dolorse Ashby made the motion to accept the minutes as written.  Joyce Manning seconded the motion.  The motion carried.

            Dolorse Ashby made a motion to go into Executive Session to discuss possible litigation as per KRS 61.805-61.850.  Joyce Manning seconded the motion.  The motion carried.  Executive Session began at 5:32 p.m.   Pam Polston made a motion to come out of Executive Session.  Joyce Manning seconded the motion.  Executive Session ended at 5:45 p.m.  Dolorse Ashby made a motion to have Mr. Spainhour and Randy set up a meeting with the Trustee's of the Craik Estate to discuss the possibility of using the inheritance for an alternate purpose.  Joyce Manning seconded the motion.  The motion carried.

            The Treasurer's Report was given.  Pam Polston made the motion to accept the Treasurer's Report as given.  Dolorse Ashby seconded the motion.  The motion carried.  The Treasurer's Report will be filed for audit.

            Regional Director's Report:

            No Regional Director's report was given this month.

            Director's Report:

            The Grisby Trust has donated two new computers to the library system for the use of Senior citizens.  One will be placed at Ridgway and one will be placed at Lebanon Junction.

We have started a "one-on-one" computer training with our reference person.  We have just started it, and already have had a great response.  Ridgway is going to set their new computer up close to the Genealogy section.  It is very possible that in the future, we will try to set up a "Grisby Center" like the one at Mt. Washington, at all the locations. 

            Randy has been thinking about a possible solution to the Lebanon Junction growth.  The building across from the library is for sell, and the grocery behind could also be up for sell in the future.  We could possibly buy all and land, raze the buildings and build one nice new building on the lot.

            Randy informed the Board that he has invited Mr. Givhan so that the Board could thank him for the computer donations, and to ask for any ideas he might have for the library system.  Mr. Givhan suggested that we use the Bullitt Central auditorium for our next poetry contest finale.  Randy would like to have some multi-generation programs in the future.  Mr. Givhan would like to see the library as a center for the arts.  Mr. Givhan would be willing to work with the library to start some programs.  He suggested that we might have an "artist in resident".  A storytelling program, like one we have done in the past, would also be a possibility.

            PVA is still a month away from having the figures we need for our budget.  Randy has done a revenue projection, and we have a preminary proposed 2003-04 budget.  We have added a line item for a "Future Capital Outlay" for extra money from the budget.  We have also done a projection for payroll expense.  We have used several scenarios, including adding three new clerks, outreach programmer, and a custodial assistant.  We do not need to take action on this now, but the new budget will have to be approved by June 1. 

            Joyce Manning made the motion to go into Executive Session to discuss a personnel matter as per KRS 61.805-61.850.  Dolorse Ashby seconded the motion.  The Executive Session started at 6:55 p.m.  Pam Polston made the motion to end the Executive Session, and Dolorse Ashby seconded the motion.  The motion carried and the Executive Session ended at 7:10 p.m.

            Our custodial person is off again.  The previous injury is hurting him again.  We are going to have to go ahead and hire the Custodial Assistant to help him.

Randy has a meeting scheduled with Publisher's Printing about the wireless network.  Things have been moving slowly, but he hopes that they will be picking up soon.

            Kidfest is the weekend of March 22.  Our Outreach Programmer will be attending.  She is also holding a Creative Writing Workshop, Saturday, Marcy 15th.

            We have had some cracks in the inside walls of the new library.  Peters Construction has been contacted, and have said that the painter will be responsible for the repair of them.  We will possibly wait a little longer to see if any more show up.

            We mailed out 96 letters to the patrons that had over $100 in fines.  Thirty-nine of them came back undeliverable.  We did have one patron pay their fine.

            KLA will be Mary 7 through 9th at the Seelbach Hilton in Louisville.  If any of the Trustees are interested in going, please let Judy know.

            Pam Polston made the motion to adjourn the meeting.  Joyce Manning seconded the motion.  The motion carried.  The meeting was adjourned at 7:30 p.m.  The next meeting will be April 8th, 5:30 p.m. at the Ridgway Memorial Library.


Respectfully submitted,




Pam Polston                                                   Donald S. Cobb

Secretary                                                        President

Board of Trustees                                           Board of Trustees

Bullitt County Public Library                            Bullitt County Public Library